Board of Directors Meetings

Public materials will be available at least one week prior to the date of the event.

Board of Directors Meeting
Date: Monday, January 11, 2021
Time: 9:30 AM
Venue: AAAPP Office, 9549 Koger Blvd., Suite 100, St. Petersburg, FL 33702
Please note that members of the public are being encouraged to attend by zoom due to social distancing protocols.  The Agency cannot ensure that social distancing can be met with more than 12 persons in the meeting room. For call-in information, please email virginia.cruz@aaapp.org.
Item #7: Consent Agenda

Item #9:   DOEA Funding
Item #10:  AAAPP Annual Luncheon

Item #11:  Emergency Bylaws

Item #12: AAAPP Board Officers: AAAPP Leadership Form
Item #13: Renewal of Terms of Board Members
Item #14: Board member retirement Letter from board member

Committee meetings to be held:

Finance Committee Meeting:
Date:  January 7, 2021
Time: 9:30 a.m.
Venue:  Via Zoom platform.  For call-in information, please email stacie.bolen@aaapp.org

Advisory Council Meeting:
Date: January 11, 2021
Time: 1:30 p.m.
Venue: Via Zoom platform.  For call-in information, please email virginia.cruz@aaapp.org

Membership and Nominating Committee Meeting:
Date:   January 27, 2021
Time:  9:30 a.m.
Venue:  Via Zoom Platform.  For call-in information, please email virginia.cruz@aaapp.org

Board of Directors Meeting

Date:    Monday February 8, 2021
Time:    9:30 a.m.
Venue:  AAAPP Office, 9549 Koger Blvd., Suite 100, St. Petersburg, FL 33702

Please note that members of the public are encouraged to attend by zoom due to social distancing protocols.  The Agency cannot ensure that social distancing can be met with more than 12 persons in the meeting room.  For call-in information, please email virginia.cruz@aaapp.org.

Agenda

Item #7: Consent Agenda

7A – Board Meeting Minutes – January 11, 2021

7B – Finance Committee Meeting Minutes – January 7, 2021

7C – Surplus/(Deficit) Report – December 31, 2020

7D – Budget vs Actual Revenue and Expense December 31, 2020

7E – Balance Sheet December 31, 2020

7F – Program Monitoring Reports

1. Moms Meals – Annual Review

2. Community Aging and Retirement Services – Annual Review

7G – Waitlist Report January 25, 2021

Item #9 – Membership and Nominating Committee

A. Renewal of Terms of Board Members

B. Proposed Annual Election of Officers of the Board

C. Board Vacancy

Item #10 – AAAPP Annual Luncheon

Item #11 – Mental Health and Gerontological Counseling

Item #12 – Contract Review Process State General Revenue Programs FY 2021-2022

Item #13 – Client Scenario

 

Committee Meetings to be held:

Advocacy Committee Meeting
Date:    February 3, 2021
Time:    9:00 a.m.
Venue:  Via Zoom Platform.  For call-in information, please email virginia.cruz@aaapp.org

Finance Committee Meeting
Date:    February 4, 2021
Time:    10:30 a.m.
Venue:  Via Zoom Platform.  For call-in information, please email virginia.cruz@aaapp.org

Board of Directors Annual Meeting
Date:     March 15, 2021
Time:     9:30 a.m.
Venue:   AAAPP Office, 9549 Koger Blvd., Suite 100, St Petersburg, FL 33702

Please note that members of the public are encouraged to attend by zoom due to Social Distancing Protocols.  The Agency cannot ensure that social distancing can be met with more than 12 persons in the meeting room.  For call-in information, please email virginia.cruz@aaapp.org.

Agenda

Item #7: Consent Agenda

A.  Board of Directors Meeting Minutes – February 8, 2021

B.  Finance Committee Meeting Minutes – February 4, 2021

C.  Fiscal Monitoring Reports:

  1.  Best Buy Health/Critical Signal Technologies Inc – Annual Review
  2. Gulf Coast Legal Services – Annual Review

Item #12: AAAPP Statement of Financial Position

Item #13: AAAPP Statement of Revenue and Expense Budget vs Actual

Item #14:  AAAPP Statement of Activities and Changes in Net Assets

Item #15:  AAAPP Surplus/Deficit Report

Item #16:   2020 Annual Report

Item #18:   Terms of Office

Item # 20:  Board Standing Committee Assignments

Committee Meetings to be held:

Title:      Finance Committee Meeting
Date:     March 4, 2021
Time:     9:30 a.m.
Venue:   Via Zoom Platform.  For call-in information, please contact Virginia Cruz at virginia.cruz@aaapp.org

Board of Directors Meeting
Date:     Monday April 19, 2021
Time:     9:30 AM
Venue:   AAAPP Office, 9549 Koger Blvd., Suite 100, St. Petersburg, FL 33702

 

Please note that members of the public are being encouraged to attend via Microsoft Teams Platform due to Social Distancing Protocols.  The Agency cannot ensure that social distancing can be met with more than 12 persons in the meeting room. For call-in information, please email virginia.cruz@aaapp.org.


Item #7:  Consent Agenda
F.  Program Monitoring Reports:
G.  New Vendor(s):


Item #9:    Board Training

 

Committee Meetings to be held:

Title:       Advocacy Committee Meeting
Date:      April 5, 2021
Time:      1:30 p.m.
Venue:    Via Microsoft Teams Platform.  For call-in information, please email Virginia Cruz at virginia.cruz@aaapp.org

Title:        Finance Committee Meeting
Date:       April 8, 2021
Time:       9:30 a.m.
Venue:     Via Microsoft Teams Platform.  For call-in information, please email Virginia Cruz at virginia.cruz@aaapp.org

Title:        Program Planning and Development Committee Meeting
Date:       April 26, 2021
Time:      1:00 p.m.
Venue:    Via Microsoft Teams Platform.  For call-in information, please email Virginia Cruz at virginia.cruz@aaapp.org

Board of Directors Meeting

Date:      Monday May 17, 2021
Time:      9:30 a.m.
Venue:    AAAPP Office, 9549 Koger Blvd., Suite 100, St. Petersburg, FL 33702 and Via Microsoft Teams Platform.

Please note that members of the public are encouraged to attend by Teams Platform due to social distancing protocols.  The Agency cannot ensure that social distancing can be met with more than 12 persons in the meeting room.  For call-in information, please email virginia.cruz@aaapp.org.

Agenda

Item #6:   Addendum Item(s) or any Item Requiring Discussion

DOEA Funding

Items #7:  Consent Agenda

A.  Board Meeting Minutes April 15, 2021
B.  Finance Committee Meeting Minutes April 8, 2021
C.  AAAPP Unaudited Statement of Financial Position Year to Date March 31, 2021
D.  AAAPP Unaudited Statement of Revenue and Expense Budget vs Actual Year to Date March 31, 2021
E.  AAAPP Unaudited Statement of Activities and Changes in Net Assets Year to Date March 31, 2021
F.  Surplus(Deficit) Report by Planning and Service Area (PSA) Year to Date March 31, 2021
G. Monitoring Reports:

  1. Gulf Coast Jewish Family & Community Services Inc – Annual Review
  2. Community Aging and Retirement Services Inc – Annual Review
  3. Alzheimer’s Association, Florida Gulf Coast Chapter – Annual Review

H.  New Vendor

  1. SLion Creations LLC dba Daycations Adult Day Care – CCE, HCE, ADI & OAA

Item #9:  Board Training

Item #10:  Program Planning and Development Committee Report

Item #11:  DOEA Funding

Item #12:  Older Americans Act\Local Service Programs\Contract Review Process and Allocations

A.  Timetable

B.  2022 OAA\LSP Allocations

Item #13:  Older Americans Month 2021

Item #14:  PSA Outcome Measure Achievements

Item #15:  2021 AAAPP Virtual Event

Committee Meetings to be held:

Title:      Finance Committee Meeting
Date:     Thursday May 6, 2021
Time:     9:30 a.m.
Venue:   Via Microsoft Teams Platform.  For call-in information, please email Virginia Cruz at virginia.cruz@aaapp.org.

Board of Directors Meeting

Date:      Monday June 21, 2021
Time:      9:30 a.m.
Venue:    AAAPP Office, 9549 Koger Blvd., Suite 100, St. Petersburg, FL 33702 and Via Microsoft Teams Platform.

Please note that members of the public are encouraged to attend by Teams Platform due to social distancing protocols.  The Agency cannot ensure that social distancing can be met with more than 12 persons in the meeting room.  For call-in information, please email virginia.cruz@aaapp.org.

Agenda

Item #7:  Consent Agenda

A.  Board Meeting Minutes May 17, 2021

B.  Finance Committee Meeting Minutes May 6, 2021

C.  AAAPP Unaudited Statement of Financial Position Year to Date April 30, 2021

D.  AAAPP Unaudited Statement of Revenue and Expense Budget vs Actual Year to Date April 30, 2021

E.  AAAPP Unaudited Statement of Activities and Changes in Net Assets Year to Date April 30, 2021

F.  Surplus/Deficit Report by Planning and Service Area (PSA) Year to Date April 30, 2021

G.  Monitoring Report(s)

Gulf Coast Legal Services, Inc – Annual Programmatic Monitoring Report for the Older Americans Act Title IIIB/LSP Legal Services Program.

Pinellas Opportunity Council, Inc – Annual Programmatic Monitoring Report for the Older Americans Act Title IIIB/LSP Chore Program.

H.  New Vendor(s)

A Palms Personal Care & Homemaking Services LLC- Community Care for the Elderly, Home Care for the Elderly, Alzheimer’s Disease Initiative, Older Americans Act Title IIIE

TLC Adult Day Care and Recreation Center, Inc. – Community Care for the Elderly, Home Care for the Elderly, Alzheimer’s Disease Initiative, Older Americans Act Title IIIE.

Opal Rose Home Care and Companion Services, LLC – Community Care for the Elderly, Home Care for the Elderly, Alzheimer’s Disease Initiative, Older Americans Act Title IIIE.

I.  Waitlist Report – June 7, 2021

Item #9:  2020 Draft Financial Statements and Compliance Audit Report

Item #10:  Review of Emergency ByLaws

Item #11:  Program Planning and Development Committee Report – 2021/2022 General Revenue Vendor Unit Rates

A.  Pasco County

B.  Pinellas County

Item #12:  Program Planning and Development Committee Report – 2021/2022 CCAA Vendor Unit Rates

Item #13:  Client Scenario

 

 

 

 

Committee Meetings to be held:

Title:      Finance Committee Meeting
Date:     Thursday June 3, 2021
Time:     9:30 a.m.
Venue:   Via Microsoft Teams Platform.  For call-in information, please email Virginia Cruz at virginia.cruz@aaapp.org.

Title:      Program Planning and Development Committee Meeting
Date:     Monday June 7, 2021
Time:     9:30 a.m.
Venue:   Via Microsoft Teams Platform.  For call-in information, please email Virginia Cruz at virginia.cruz@aaapp.org.