Board of Directors Meetings

• A – Board Meeting Minutes, November 18, 2019
• B – Finance Committee Minutes, November 6, 2019
• C – Surplus Deficit Report – October 31, 2019
• D – Program Monitoring Reports
  • 1 – Pasco County Senior Services OAA IIIC/LSP Nutrition Annual Review
  • 2 – CARES, Inc OAA IIIB/LSP Adult Day Care Annual Review
  • 3 – Neighborly Care Network – OAA IIIC/LSP Nutrition Annual Review
  • 4 – Neighborly Care Network OAA IIIB/LSP Adult Day Care Annual Review
• E – New Vendor – Personal Response Corporation

Item #9 – AAAPP Board Officers – Board Leadership Form

Item #10 – Renewal of Terms of Board Members

Item # 11 – Presentation of CASOA Report Findings

• A – CASOA Full Report
• B – CASOA Summary Report
• C – CASOA Report Power Point Presentation

Item #12 – Results of DOEA Monitoring on AAAPP

• A – Monitoring Report
• B – AAAPP Response to Monitoring Report

Item #13 – Corporate Funding Research

• A – AAAPP Corporate Funding Research
• B – AAAPP Corporate Funder Summary

Item # 14 – Senior Citizen Services, Inc Funding

• A – Board Meeting Minutes, January 13, 2020
• B – Finance Committee Minutes, January 9, 2020
• C – Surplus Deficit Report – December 31, 2019
• D – Program Monitoring Reports
  • 1 – CARES, Inc. OAA IIID Annual Review

Item #9 – Membership and Nominating Committee Report

Item #10 – Strategic Plan Review – Updated Strategic Plan

Item # 11 – Contract Review Process – State General Revenue Programs FY 2020 – 2021

Please note the March 16, 2020 Area Agency on Aging of Pasco Pinellas Board of Directors Meeting has been cancelled. Items on the March 16th agenda will be addressed at the April Board of Directors meeting and will be appropriately publicly noticed. 

• Handouts

• A – Board Meeting Minutes, February 10, 2020
• B – Finance Committee Minutes, February 6, 2020
• C – Surplus Deficit Report – January 31, 2020
• D – Financial Statements – January 31, 2020
• E – Balance Sheet – January 31, 2020
• F – New Vendors
  • 1 – Braveheart Therapy and Wellness 
  • 2 – Helping Solutions, Inc.
  • 3 – CSI Catalanos

Item #10 – Annual Election of the Directors of the Board

Item # 11 – Annual Election of Officers of the Board

Item #12 – Swearing In Ceremony

Item #13 – AAAPP Annual Report

Item # 14 – Pinellas County Home Delivered Meal Program

Item # 15 – AAAPP Annual Luncheon – Invite & Sponsorship Form

Item #6: Addendum

• A – Board Meeting Minutes, February 10, 2020
• B – Finance Committee Minutes
  • • February 6, 2020
    • March 5, 2020
• C – Surplus Deficit Report
  • January 31, 2020
  • February 29, 2020
  • D – Financial Statements
    • January 31, 2020
    • February 29, 2020
• E – Budget Report
  • January 31, 2020
  • February 29, 2020
• F – New Vendors
  • 1 – Braveheart Therapy and Wellness 
  • 2 – Helping Solutions, Inc.
  • 3 – CSI Catalanos

Item #9 – Annual Election of the Directors of the Board

Item # 10 – Annual Election of Officers of the Board

Item #11 – Swearing In Ceremony

Item #12 – Senior Medicare Patrol Program (SMP)

Item #13 – Pinellas County Home Delivered Meal Program

Item # 14 – AAAPP Annual Report

Item # 15 – COVID- 19 Updates

Item #6: Addendum

• A – Board Meeting Minutes, April 20, 2020
• B – Finance Committee Minutes
  • • April 2, 2020
• C – Surplus Deficit Report
  • March 31, 2020
  • D – Statement of Revenue and Expense, Budget vs Actual
    • March 31, 2020
• E – Balance Sheet
  • March 31, 2020
• F -Wait List Report
  • May 3, 2020

Item #9 –  Older Americans Month

Item # 10 – Program Planning and Development Committee

• Provider Unit Rate Comparison

Item #11 –  OAA/LSP Contract Review Process & Allocations

• Timetable

Item #12 – Revised General Revenue Continuing Application Timetable

Item #13 – Florida Blue Foundation

Item # 14 – Client Scenario

Item # 15 – COVID- 19 Update

Agenda

Item #7: World Elder Abuse Awareness Day Presentation

• Item A: WEAAD Presentation
• Item B: Virtual Lunch and Learn
• Item C: Statewide Events

Item #8: Consent Agenda

• A: Board Meeting Minutes, May 17, 2020
• B: Finance Committee Meeting Minutes: May 7, 2020
• C: Surplus Deficit Report April 30, 2020
• D: Financial Statements April 30, 2020
• E: Budget Report April 30, 2020
• F: New Vendors:
  • 1. Easy Living Inc
  • 2. Reliance LLC DBA First Light Home Care of East Pasco
  • 3. Purfoods LLC DBA Mom’s Meals
  • 4. St Charbel Transportation

Item #10: Advocacy Committee report

• A: Board Member responses to Messaging Exercise
• B: AAAPP Marketing & Communications Plan – St Leo University

Item #11: Program Planning & Development Committee

• Provider Unit Rate Chart for:
  • Pasco County
  • Pinellas County

Item # 12: Revised 2020 Program Monitoring Schedule

• Monitoring Schedule

Item #13: 2019 Audit of Area Agency on Aging of Pasco Pinellas

Item #14: COVID – 19 Update

Meeting:   Strategic Planning Steering Committee Meeting
Date:         August 4, 2020
Time:        9:30 a.m.
Venue:      Via Zoom. For log in information, email Virginia.Cruz@aaapp.org.

Title:    Board of Directors Meeting
Date:    August 17, 2020
Time:   9:30 a.m.
Venue:  Via Zoom. For call-in information, please contact Virginia Cruz at virginia.cruz@aaapp.org

Item #7:  Area Agency on Aging 2019 Audit Report
Item A: Draft Audit Report
Item B: Audit Powerpoint Presentation

Item # 8: Consent Agenda
A – Board Meeting Minutes, June 15, 2020
B – Finance Committee Minutes, June 4, 2020
C – Surplus Deficit Report – June 30, 2020
1.May 21, 2020
2.June 30, 2020
E – Balance Sheet
F – New Vendors
1.Suncoast Medicare
2.Functionality Life LLC
G – Program Monitoring
1.Community Aging and Retirement Services
2.Pinellas Opportunity Council
3.Area Agency on Aging Pasco-Pinellas

Item # 10: Program Planning and Development
Title IIIC
Title IIID
OAA Services and Awarded Contracts
OAA Non-Submission Fatal Criteria

Item # 11 OAA CARES ACT FUNDING

Item #12 2021-2023 AREA PLAN
A. Goals and Objectives
B. Summary of Changes

Item# 13 Advocacy Committee Committee Report
A. Board Responses

Item # 14 Covid Update

Title: Executive Committee Meeting
Date: August 27, 2020
Time: 11:00 a.m.
Location: Via Zoom Platform, login details please email: virginia.cruz@aaapp.org

Memo
Agenda

Item #7: Consent Agenda
A. Board Meeting Minutes – August 17, 2020.
B. Finance Committee Meeting Minutes – August 6, 2020.
C. AAAPP Statement of Revenue & Expenses – Budget vs Actual for July 31, 2020.
D. AAAPP Balance Sheet – July 31, 2020
E. Surplus/Deficit Report – July 31, 2020
F. Waitlist Report

Item # 9: Executive Committee Report
A. Executive Director’s Evaluation
B. Executive Director’s Annual Salary

Item # 10: Area Plan Contract Module for FY2020
A. C.I.A Federal Allocation to the Planning and Service Area.
B. C.I.F.1 & 2 Allocations by County and Funding.
C. C.I.G Area Wide Funding Summary.
D. C.I.F. Agency Budget for 2021 by Program.

Item # 11: AREA AGENCY ON AGING OF PASCO-PINELLAS AGENCY BUDGET FOR FISCAL YEAR 2021
A. Budget Comparison to prior year with % of change.
B. Agency Budget by Program with 15% added for potential increase to Health Insurance and
C. Up to a 5% salary increase for staff.

Item # 12: OLDER AMERICANS ACT/LOCAL SERVICE PROGRAMS\CONTRACT REVIEW PROCESS
Timetable

Item #13: CLIENT SCENARIO

Agenda

Item #8 – Consent Agenda

A. Agenda – October 19, 2020
B. Finance Committee Minutes
C. Surplus Deficit Report
D 1. Bay Area Legal OAA
D 2. CARES OAA Chore
D 3. CARES OAA Homemaking
D 4. Best Buy – CST OAA Emergency Aert Response
D 5. Gulfcoast OAA Counseling
D 6. Gulfcoast OAA Homemaking
D 7. Gulfocast Legal OAA
D 8. POC OAA Chore
D 9. Gulfcoast CCE ADI HCE
E. Stategic Plan Review

Board of Directors Meeting

Date:    Monday November 16, 2020

Time:    9:30 a.m.

Venue:  AAAPP Office, 9549 Koger Blvd, Suite 100, St. Petersburg, FL 33702

Please note that members of the public are being encouraged to attend by zoom due to Social Distancing Protocols. The Agency cannot ensure that social distancing can be met with more than 12 persons in the meeting room.  For call-in information, please email virginia.cruz@aaapp.org.

Agenda

Item #6:  Addendum Item(s) or Any Other Item Requiring Discussion

New Vendor

• Aqua Home Care – Community Care for the Elderly, Alzheimers Disease Initiative, Home Care for the Elderly, Older Americans Act Title IIIE – Respite

Item # 7: Consent Agenda

A. Board of Directors Meeting Minutes – October 19, 2020

B. Finance Committee Meeting Minutes – October 8, 2020

C. AAAPP Statement of Revenue and Expense – August 31, 2020

D. AAAPP Balance Sheet – August 31, 2020

E.  Program Monitoring Report(s)

1. Alzheimer’s Association – Florida Gulf Coast Chapter Memory Mobile Program Annual Review

2. CARES, Inc OAA Title IIIB/LSP Adult Day Care Annual Review

3. Neighborly Care Network, OAA Title IIIB/LSP Adult Day Care Program Annual Review

4. Neighborly Care Network, OAA Title IIIB/LSP Transportation Program Annual Review

5. Area Agency on Aging of Pasco-Pinellas, OAA Title IIIE (NFCSP) Caregiver Support Program Annual Review

6. Area Agency on Aging of Pasco Pinellas Inc, Victim of Crimes Act (VOCA) Annual Review

Item #10:  Area Agency on Aging of Pasco-Pinellas 2019 990 Report

2019 990 Report

• Statement of Revenue and Expense – September 30, 2020

Item #12:  AAAPP Balance Sheet

• AAAPP Balance Sheet – September 30, 2020

Item #13:  Area Agency on Aging of Pasco Pinellas Surplus/Deficit Report

• AAAPP Surplus/Deficit Report – September 30, 2020

Item #14:  Conflict of Interest 2021

• Conflict of Interest Form 2021

Item #15:  2021 AAAPP Board Meeting Schedule

• 2021 Board Meeting Schedule

Item #17:  Outcome Measures

• Outcome Measures Report

Committee Meetings to be held:

Meeting:   Finance Committee
Date:         November 5, 2020
Time:         9:30 a.m.
Venue:       Via Zoom Platform. For call-in information, please email Virginia Cruz at virginia.cruz@aaapp.org.

Meeting:  Program Planning and Development Committee
Date:        November 5, 2020
Time:       11:00 a.m.
Venue:     Via Zoom Platform. For call-in information, please email Virginia Cruz at virginia.cruz@aaapp.org.